ORGANIZE IT

You’ve just completed a BRAIN DUMP, all your thoughts are on the paper instead of your mind, and boy that feels good, right? (If you have no idea what I’m talking about, then you need to click here, sort that situation out first and then come back!) While it would be awesome if some magical fairy would come along and take care of all the things we need to do, we can’t wait around all day waiting for this to happen! So it’s time to organize our BRAIN DUMP into manageable sections.

First, I generally like to start with specific categories and assign each item to it by writing it below and scratching it off my BRAIN DUMP with a different colour. It’s almost therapeutic putting these items in their spots and then scratching them off! Some of the categories that I use most frequently are:

• BIZ
• FTJ (Full-time job)
• HOME
• HEALTH & PERSONAL
• SOCIAL (Let’s be real here… this one is just for show unless hanging out with my dog counts as being social!?)
• MISC

If the items listed in each of these categories are tasks, then I’ll also include a rough estimate of how long it will take me. Example:

BIZ	Review Blog post- 30 minutes Skype Call- 8pm- 1 hour Prepare client assignment with meeting with ND- 1 hour
FTJ	Prepare for MTL next week business- 2 hours Micro Market Meeting- Thursday 2 pm Brainstorm MM Plan of action- 1 hour New MTL business- 10 business days for completion Toronto new business plan
Home	Vacuum house – 45 minutes Clean Kitchen – 30 minutes Fold laundry & put away – 45 minutes Grocery shopping- 2 hours
Health & Personal	HITT training- 30 minutes Meal prep for the week
Social	Lunch with KG -1pm- Sakura 1.5 hours
Misc

By doing this, I have a few organized lists of things that need to be remembered, reviewed or completed and I can easily add things to these lists, as I need to. Then I make specific headings for when these items need to be scheduled and assign them to their heading with any other information required:

• Today
• This week
• Coming up
• In the future

The whole thing looks a little something like this:

Today	This Week	Coming Up	In the Future
Review blog post- 30 mins	Micro Market meeting Thursday 2 pm	New MTL Business – 10 business days	Toronto New Business
Prepare for next week MTL business- 2 hours	Brainstorm MM plan of action- 1 hr	Prepare Client Assignment for meeting May 27th with ND – 1 hour
Skype Call at 8 pm.
Lunch with KG, 1 pm Sakura.
HITT Training-45mins

By doing this, I can easily structure my day around everything I need to accomplish. I find this works especially well for me when I have to work around others schedules as well!

The truth is you’re not quite finished yet, but if you need to take a break I understand. Take 5 and then head over here to the last step in the GETTIN’ IT DONE process: BLOCK IT OUT. But first, snap me a pic and connect with me using the #GettinItDoneBizStyle tag.

Chat Soon,